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Additional Material Request Report

The Additional Material Request Report provides visibility into materials requested outside the standard Bill of Materials (BOM). This is a critical tool for production managers to audit unexpected material consumption, track replacements for scrapped items, or monitor the usage of auxiliary components.

By linking these requests directly to a Production Order (PO), the system enables precise cost tracking for every manufacturing job.

1. Generating a Report

To begin your analysis, use the search and filter options in the top toolbar:

Filter Options​

  1. Report Period: Select the date range to look for historical requests.
  2. Production Order: Use the dropdown to select a specific PO Number. This will isolate all additional requests associated with that specific production run.
  3. Get Report: Click this button to pull the latest transactional data.

2. Report Modes

Toggle between Summary and Detail views to change the level of information displayed:

Summary Mode (Transactional)​

Use this for a high-level overview of total request volume.

  • Entry No & Date: Transaction identification.
  • PO Number: The Production Order the request was charged against.
  • Status: The overall state of the request (e.g., Pending, Approved, Delivered).
  • Total Items: A count of distinct parts in the request.

Detail Mode (Audit-Ready)​

Use this for in-depth troubleshooting of material usage.

  • Part Details: Specific Name, No, and UOM.
  • Request Reason: The justification provided by the production floor for the extra material.
  • Reject Reason: If a request was denied by the store, the explanation is logged here.
  • Approval Status: Tracks the individual status of each item line.

3. Export & Customization

The system is designed to provide clean, report-ready data for external inventory audits.

  • CSV / Excel Export: Ideal for calculating additional job costs or material waste percentages.
  • PDF Export: Useful for creating fixed audit trails for quality management systems (QMS).
  • Column Selector: Tailor the report by hiding fields that aren't relevant to your current audit (e.g., hide Reject Reason for approved-only reports).

Summary

The Additional Material Request Report improves shop floor accountability by:

  • Tracking deviations from the standard production BOM.
  • Providing a clear trail of justification (Request Reasons) for extra consumption.
  • Linking material costs directly to specific Production Orders.
  • Enabling managers to identify patterns of material waste or inventory discrepancies.