Stock Transfer Process
The Stock Transfer Process in MES (Manufacturing Execution System) is used exclusively for transferring finished goods from the production area to the warehouse.
This ensures that only completed, quality-approved products are moved into storage for dispatch or future distribution.
By maintaining a controlled transfer system, the MES guarantees that the inventory in the warehouse reflects only finalized goods, avoiding duplication or premature transfer of items still under production.
Overview of Stock Transfer for Finished Goods
The Stock Transfer module allows production teams to record and track the physical movement of items between two internal locations — typically from production to warehouse.
Each transfer is recorded with complete traceability details, ensuring accurate inventory management and audit compliance.
Key Fields in Stock Transfer
| Field | Description |
|---|---|
| Transfer From | The origin location where the finished goods are currently stored (e.g., Production Line, Assembly Area). |
| Transfer To | The destination warehouse or storage location where finished goods will be stored. |
| Item Type | Always marked as Finished Goods, indicating that only completed items can be transferred. |
| Item Name & Code | Identifies the finished product being transferred. |
| Quantity | Specifies how many units are being transferred. |
| Entry Number | A unique, system-generated identifier for the transfer record. |
| Entry Date | The date and time when the transfer took place. |
| Remarks | Optional notes for additional details such as batch number, transfer reason, or special handling. |
Steps to Perform a Stock Transfer
- Navigate to the Stock Transfer Menu in MES.
- Click Add New to initiate a new stock transfer entry.
- Fill in the required fields:
- Transfer From: Choose the production line or department where the goods are currently located.
- Transfer To: Select the warehouse or storage unit.
- Item Type: The system will automatically set this as Finished Goods.
- Item Name: Choose the finished product from the list.
- Quantity: Enter the total number of items being transferred.
- Entry Date: Set the transfer date (automatically defaults to the current date).
- Remarks: Add any relevant notes (optional).
- Once all information is filled in, click Save to confirm the transfer.
Stock Update Logic
Upon saving the stock transfer:
- The production stock for that finished good will be reduced by the transferred quantity.
- The warehouse stock for the same item will be increased accordingly.
- This ensures real-time synchronization between production and warehouse inventories.
Example:
| Item Name | Before Transfer (Production) | Transferred Quantity | After Transfer (Warehouse) |
|---|---|---|---|
| Electric Motor 1HP | 150 Units | 50 Units | +50 Units Added to Warehouse |
Advantages of Stock Transfer in MES
- ✅ Maintains accurate records of finished goods movement.
- 🔄 Keeps production and warehouse inventories synchronized.
- 📦 Prevents accidental transfer of unfinished items.
- 📋 Ensures complete traceability with unique entry numbers.
- 🏷️ Helps warehouse teams manage space and distribution planning effectively.
Example Interface
✅ Note:
Only approved finished goods can be transferred through this process. Partially completed or rejected items will not appear in the stock transfer list until they are marked as finished in the MES system.