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Material Receive Process

The Material Receive Process in the MES ensures that all materials dispatched from the warehouse are accurately recorded and verified upon arrival in the production area.
This step maintains transparency between the Warehouse and Production Departments, ensuring proper inventory tracking and material reconciliation.

Once the materials requested through the Material Request Process are dispatched, they must be received and confirmed in MES to update the production-side material stock.

3.4.1. Material Receipt​

After a Material Request has been processed and the materials are shipped from the warehouse, the production team uses the Material Receive module to record the arrival.

Steps to Record Material Receipt:​

  1. Navigate to the Material Receive Menu.
  2. Click Add New to open the Material Receive entry form.
  3. Select the corresponding Material Request ID or Work Order.
  4. The system will automatically list all materials that were dispatched for that request.
  5. Verify each item:
    • Item Name
    • Material Type
    • Quantity Dispatched
    • Unit of Measure (UOM)
  6. Enter the Quantity Received for each item.
    • If the received quantity differs from the dispatched quantity, remarks can be added to explain discrepancies (e.g., damaged or short materials).
  7. Enter the Entry Date and confirm the Receiving MES Location (the production site or department).
  8. Click Save to record the material receipt.

Once saved, the system confirms that the materials have been successfully received and added to the production-side stock.

3.4.2. Received Information​

Each receipt entry captures detailed information to ensure full traceability of the transaction.

Information Recorded Includes:

  • Material Type – Specifies whether the material is a raw material, component, or consumable.
  • Item Name & Code – Identifies the specific item received.
  • Quantity Received – The number of units physically received at the production location.
  • Entry Date – The date the materials were received and logged in MES.
  • Receiving MES Location – Indicates where the material was received (e.g., Production Line 1, Assembly Section).
  • Remarks – Optional notes on discrepancies, damages, or delays during transportation.

3.4.3. Stock Update Logic​

Once a Material Receipt is confirmed:

  • If the received material already exists in the production inventory,
    → the system adds the received quantity to the existing stock.
  • If the received material does not exist in the current stock list,
    → the system creates a new stock entry for that item in the MES.

This ensures that the production inventory is always up to date with the latest stock quantities.

Example:

Item NameExisting QuantityReceived QuantityUpdated Quantity
Steel Sheet 5mm50 Units30 Units80 Units
Copper Wire 10mm— (New Entry)20 Units20 Units

3.4.4. Benefits of Material Receive Process​

  • ✅ Ensures accurate tracking of incoming materials.
  • 🔄 Automatically updates stock levels in MES.
  • 🧾 Maintains a digital log of all received materials for audit and traceability.
  • ⚙️ Synchronizes material flow between Warehouse and Production.
  • 🧍 Helps identify shortages or discrepancies immediately upon receipt.

Example Interface: